Privacy Policy

Privacy Policy

Last Updated: 24-Jan-2024

Hirelab (“we,” “our,” “us”) values your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, disclose, and protect your personal information in compliance with the General Data Protection Regulation (GDPR) and the Digital Services Act (DSA).

1. Who We Are

Hirelab provides recruitment solutions, including a page builder, form builder, and an Applicant Tracking System (ATS). We act as a data controller for the data we collect and a data processor for the data provided by our clients using our services.

2. What Personal Data We Collect

We may collect the following types of personal data:

a. Data You Provide Directly:

• Name
• Contact details (email, phone number, address)
• Employment information (CVs, cover letters, job application details)
• Account credentials (username and password)

b. Data Automatically Collected:

• IP address
• Browser type and version
• Timezone settings and location data
• Usage data and interaction with our platform

c. Data Provided by Employers (via ATS):

Employers using our ATS may upload job application data, including applicant profiles, employment history, and related documents.

3. How We Use Your Data

We use your data to:

• Provide, operate, and improve our services
• Process job applications through our ATS
• Communicate with you about your account and updates
• Ensure compliance with legal obligations
• Conduct analytics to improve our services

4. Legal Bases for Processing

We process your data under the following legal bases:

• Consent: When you provide explicit consent for specific processing activities.
• Contract: When processing is necessary to fulfill a contract with you (e.g., creating an account, applying for a job).
• Legal Obligation: To comply with legal and regulatory requirements.
• Legitimate Interests: To improve and secure our services.

5. Data Handling: User Data vs. Applicant Data

Hirelab differentiates between two categories of data handling:

a. User Data:

This includes data from individuals creating accounts on our platform (e.g., recruiters or employers). We act as a data controller for this data and use it to manage accounts, provide access to our tools, and communicate relevant updates.

b. Applicant Data:

This includes data submitted by job applicants through the ATS. For this data, we act as a data processor, handling it solely based on the instructions of the employer (the data controller). Employers are responsible for ensuring their compliance with applicable data protection laws when using our ATS.

6. Data Sharing and Transfers

We may share your personal data with:

• Service Providers: Who assist in delivering our services (e.g., hosting, analytics).
• Employers: When you apply for a job through our platform.
• Legal Authorities: When required to comply with laws or regulations.

We ensure that data transfers outside the European Economic Area (EEA) comply with GDPR requirements, using mechanisms such as Standard Contractual Clauses (SCCs).

7. Your Rights

Under GDPR, you have the following rights:

• Access: Request access to your personal data.
• Rectification: Request correction of inaccurate or incomplete data.
• Erasure: Request deletion of your data where applicable.
• Restriction: Request limited processing of your data.
• Portability: Request transfer of your data to another service.
• Objection: Object to data processing based on legitimate interests.
• Withdraw Consent: Withdraw consent for data processing at any time.

To exercise these rights, contact us at info@hirelab.io.

8. Data Retention

We retain your data only as long as necessary for the purposes outlined in this policy or as required by law. Employer-provided data via our ATS is retained based on agreements with the employer.

9. Data Security

We implement technical and organizational measures to protect your data, including encryption, secure servers, and access control protocols. While we strive to protect your information, no system is 100% secure, and we cannot guarantee absolute security.

10. Cookies and Tracking

We use cookies and similar technologies to enhance your experience. You can manage cookie preferences through your browser settings. For more details, see our [Cookie Policy].

11. Children’s Data

Our services are not intended for children under 16 years of age, and we do not knowingly collect their data.

12. Contact Us

If you have questions about this Privacy Policy or our data practices, contact us:

Hirelab BV
Address: Industrieweg 1a – 1521 NA Wormerveer
Email: info@hirelab.io

13. Changes to This Privacy Policy

We may update this policy from time to time. Significant changes will be communicated via email or a notice on our platform. The “Last Updated” date at the top indicates the latest revision.

This Privacy Policy ensures compliance with GDPR and DSA requirements, providing transparency and control over your personal data.